We were recently approached by Nicki, a leader of a large oil and gas company, who had some significant concerns about her company’s travel program. The company had some unique issues, partly due to its size, as well as its industry. In addition to the kind of routine business travel that most companies have to book and pay for, she was also regularly sending out teams on very short notice. Some of these teams were staying in their lodgings for weeks or months at a time. In addition, the company frequently had to make changes to reservations that had already been booked.
By the time she contacted us, Nicki was working with two different travel booking processes, one for extended stays and the other four short-term trips. Managing two separate systems, one of which was outsourced to a third-party company, was a job in its own right. Travel costs were not being managed as well as they could have been, and as often happens, the accounting team had to spend a lot of time managing invoices and payments.
Something had to give, so Nicki gave CLC a call, and our team got to work. Unlike many corporate travel companies, we can manage both short-term and longer, more complex lodging needs. From the beginning, Nicki realized that working with one company had already reduced her company’s expenses and workload.
From there, we were able to connect Nicki and her team with our network of 45,000 hotels, each offering pre-negotiated discount rates. We streamlined booking and billing, making things easier for Nicki’s field and accounting teams and ensuring significant travel savings for her business.
Our employee travel management professionals were also able to take on the role of coordinating more complex, long-term trips. Our specialists would research lodging options and then personally negotiate stays and rates.
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